Board of Directors
We are looking for leaders to join our Chapter Board of Directors. This is an excellent opportunity to work alongside like minded leaders and help set the vision for the chapter. See below for board responsibilities and position descriptions. We will be accepting board applications up until June 30th, 2023 and you must have an active membership to apply.
If you are interested in applying please email us at [email protected].
TREASURER
The Treasurer is a voting member of the Board of Directors. The Treasurer is ultimately responsible for the fiscal management and financial integrity of the Chapter.
Responsibility and Authority:
The Treasurer will report to the Chapter President and the Executive Committee. The Treasurer is a voting member of the organization. The Treasurer is a member of the Executive Committee.
Term:
The Treasurer will serve 2 years on the Board of Directors.
General Duties:
- Prepares monthly financial report posted to Chapter file and reviewed at every Board
- Responsible for managing and balancing the checking account and any additional accounts (i.e., CDs, investments, etc.) when
- Responsible for tracking funds for membership, sponsorship and
- Collects and deposit all checks from events and programs, sponsorships, , immediately upon receipt.
- Manages the credit card usage and credit card
- Writes checks for invoices, reimbursements, deposits and other expenses as
- Maintains electronic record of receipts and invoices in dropbox
- Prepares monthly Financial Reports/Profit and Loss Statements for the Board to
- Makes executive management decisions as part of the
- Performs monthly batching of banking transactions in
- Prepares annual tax returns and all non-profit tax paperwork for
- Prepares calendar year end financial
- Creates an operating budget for each fiscal year, and manages expenses to maintain that
- In the best interest of the Chapter, manages banking changes.
- Provides high-level guidance to the Board/Chapter with regards to the overall financial
- Consults with accountant about expense classifications and financial questions
- Coordinates with appropriate board member for event budgets and actual cost reconciliations
- Collects W-9 paperwork from vendors and maintains documents in electronic chapter files
Time commitment:
The Treasurer can anticipate spending 2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, connecting with committees, maintaining documents, and balancing and reconciling accounts.
Legal commitments:
Upon appointment, the Treasurer is responsible for reviewing and signing off on organizational bylaws.
Qualifications / Skills Requirements:
The individual in this role should be one who is organized with a general understanding of finances. Good communication is a key component in this individual’s success.
MENTORSHIP CHAIR
The Mentorship Director is responsible for Chapter mentor services including member mentoring, and the development and execution of mentoring programs.
Responsibility and Authority:
The Mentorship Chair will report to the Chapter President and the Executive Committee. The Mentorship Chair is a voting member of the organization.
Term:
The Mentorship chair will serve 2 years on the board.
General Duties:
- Oversee the work of the committee and serves as the leader of all mentorship functions and
- Develop committee goals and recommend any new initiatives that will help develop roles for mentors and mentees.
- Coordinate a committee planning meeting to develop the overall calendar, ideas for events and campaigns; conduct committee meetings (in-person and/or via conference calls) throughout the year as necessary to manage all committee activities and to keep committee members
- Work closely with the Programs, Communications and Logistics Committee or Chapter Administrator to ensue each program runs smoothly and reflects positively on the
- Work closely with Communications Committee to promote upcoming programs via the chapter website, social media channels, e-marketing and PR activities. The complete Promotion Request form should be provided to the Communications Committee at least 8 weeks prior to each
Time commitment:
The Mentorship Chair can anticipate spending 2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, organizing the mentorship program, putting on events, and other tasks as they arise.
Legal commitments:
Upon appointment, the Mentorship Chair is responsible for reviewing and signing off on organizational bylaws.
Qualifications / Skills Requirements:
The individual in this role should have experience with mentorship development. An individual with a networking and understanding of the industry would be strongly preferred.
LOGISTICS CHAIR
The Logistics Chair is responsible for all logistical aspects of Chapter event coordination including the planning, management, handling and execution of each event. The logistics chair’s primary responsibility is to the content programming the chapter conducts throughout the year.
Responsibility and Authority:
The Logistics Chair will report to the Chapter President and the Executive Committee. The Logistics Chair is a voting member of the organization.
Term:
The Logistics chair will serve 2 years on the board.
General Duties:
- Secure event venue and date
- Obtain parking information and other logistics for venue
- Submit completed event promotion request form to communications chair 45 days prior to event
- Set up event on Eventbrite including detailed parking instructions, panelists and discount sponsor codes
- Send proposed budget to treasurer at least 2 weeks prior to event
- Secure and assign a photographer
- Coordinate with sponsors or board for any needs during program, including event volunteer needs and speaking needs
- Register speakers and photographer on Eventbrite
- Print out name badges and assemble with ribbons
- Print out and bring attendee list
- Print out AIA and ACHE credit forms
- Set up and manager registration table
- Manage walk in registration and use square
- Order and set up catering (food and alcohol)
- Set up panel table
- Assist photographer at event
- Welcome guests upon arrival
- Usher panel speakers
- Identify and welcome new members and first time attendees
- Collect name badges at conclusion of event for re-use
- Clean up and break down event
- Obtain and pay outstanding invoices
- Send post-event attendee survey
- Include logistics report for event in board meeting report
- Make sure walk ins and AIA attendees get uploaded to correct drive
- Send final attendee list to communication, membership and sponsorship
Time commitment:
The Logistics Chair should anticipate spending approximately 3 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, coordinating with vendors, communicating with committee members, attending events, or other tasks as they arise.
Legal commitments:
Upon appointment, the Logistics Chairs is responsible for reviewing and signing off on organizational bylaws.
Qualifications / Skills Requirements:
The individual in this role should be extremely organized with an attention to details. Individuals with experience planning events would be preferred.
INSTITUTIONAL LIAISON
The Institutional Liaison is responsible for communication and promotion of the organization with local Universities and health systems. This position is responsible for establishing those relationships, promoting events through their appropriate channels, and helping them to create a relationship with the organization.
Responsibility and Authority:
The Institutional Liaison will report to the Chapter President and the Executive Committee. The Institutional Liaison is a voting member of the organization.
Term:
The Institutional Liaison will serve 2 years on the Board of Directors.
General Duties:
- Develop relationship with local Universities with relevant health
- Develop a point of contact at local hospital to champion the
- Promote organizational events with University and Hospitals.
- Promote mentorship opportunities with each
- Develop lunch and learn content to present to Universities and Health
- Keep and maintain contacts lists for each entity identifying names of appropriate contact
Time commitment:
The Institutional Liaison should anticipate spending approximately 3 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, attending chapter events, corresponding with local Universities and Health systems, participating in career fairs, presenting a workshop and other tasks as they arise.
Legal commitments:
Upon appointment, the Institutional Liaison is responsible for reviewing and signing off on organizational bylaws.
Qualifications / Skills Requirements:
The individual in this role should be one who is passionate about the mission and purpose of the organization. This individual should have a substantial network in the region. Communication is extremely important for this role.