Leadership Opportunities

TREASURER

The Treasurer is a voting member of the Board of Directors. The Treasurer is ultimately responsible for the fiscal management and financial integrity of the Chapter.

Responsibility and Authority:

The Treasurer will report to the Chapter President and the Executive Committee. The Treasurer is a voting member of the organization. The Treasurer is a member of the Executive Committee.

Term:

The Treasurer will serve 2 years on the Board of Directors.

General Duties:

• Prepares monthly financial report posted to Chapter file and reviewed at every Board
• Responsible for managing and balancing the checking account and any additional accounts (i.e., CDs, investments, etc.) when
• Responsible for tracking funds for membership, sponsorship and
• Collects and deposit all checks from events and programs, sponsorships, , immediately upon receipt.
• Manages the credit card usage and credit card
• Writes checks for invoices, reimbursements, deposits and other expenses as
• Maintains electronic record of receipts and invoices in dropbox
• Prepares monthly Financial Reports/Profit and Loss Statements for the Board to
• Makes executive management decisions as part of the
• Performs monthly batching of banking transactions in
• Prepares annual tax returns and all non-profit tax paperwork for
• Prepares calendar year end financial
• Creates an operating budget for each fiscal year, and manages expenses to maintain that
• In the best interest of the Chapter, manages banking changes.
• Provides high-level guidance to the Board/Chapter with regards to the overall financial
• Consults with accountant about expense classifications and financial questions
• Coordinates with appropriate board member for event budgets and actual cost reconciliations
• Collects W-9 paperwork from vendors and maintains documents in electronic chapter files

Time commitment:

The Treasurer can anticipate spending 2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, connecting with committees, maintaining documents, and balancing and reconciling accounts.

Legal commitments:

Upon appointment, the Treasurer is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is organized with a general understanding of finances. Good communication is a key component in this individual’s success.

SECRETARY

The Secretary performs all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the President or the Board of Directors or may be required due to other board or committee members requiring and/or requesting support.

Responsibility and Authority:

The Secretary is a voting member of the Board of Directors and of the Executive Committee. The Secretary shall attend every Board Meeting and ensure that the meeting minutes of the Board and Executive Committee are recorded and maintained in the permanent record of the Chapter. The Secretary is a member of the Executive Committee.

Term:

The Secretary will serve 2 years on the Board of Directors.

General Duties:

• Assist all committees with committee reports, and prompt board in advance of due dates for meeting materials.
• Ensure chapter documents are well-organized, accessible, up-to-date and accurate; retain all official Board and Chapter business as the official record-keeper of the
• Respond to requests for information from board members related to schedule, chapter procedures, board roles, legal matters, issues for Executive Committee agenda,
• Secretary takes Minutes and Action Items for each board meeting, as well as any current/past motions that are passed, amended, abolished are recorded. Distribute meeting records and board information in a timely and effective manner.

• Review all contracts, legal documents, or official paperwork in
• Coordinate the completion and submission of the Annual Financials at year
• Ensure all actions are in accordance with organizational
• Maintain up to date chapter
• Participate with Executive Committee in recruiting board members and creating succession for current board.

Time commitment:

The Secretary can anticipate spending 1-2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, connecting with committees, maintaining and reviewing documents, and compiling reports.

Legal commitments:

Upon appointment, the Secretary is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one with an attention to detail and is well organized.

MEMBERSHIP CHAIR

The Membership Chairs are responsible for Chapter member services including member retention, recruitment, and the promotion of member benefits.

Responsibility and Authority:

The Membership Chair will report to the Chapter President and the Executive Committee. The Membership Chair is a voting member of the organization.

Term:

The Membership Co-Chair will serve 2 years on the Board of Directors.

General Duties:

• Develop and implement membership plans for retention of current members and growth of new members, according to the Board
• Coordinate, manage, track, and evaluate all chapter membership and renewal
• Work with membership committees to develop programs for
• Develop membership marketing and promotional materials, welcome kits, certificates, membership cards in collaboration with the Communications
• Work with Finance department to ensure financial tracking of
• Oversee all databases and ensure the information is kept up-to-date and
• Work with Communications Committee to coordinate membership information and communicate that information to the
• Respond to requests for information from

Time commitment:

The Membership Chair should anticipate spending approximately 3 hours week on Women in Healthcare affairs. This may be spent attending board meetings, recruiting members, planning member events, developing collateral and other tasks as they arise.

Legal commitments:

The Membership Chair is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is passionate about the mission and purpose of the organization. An individual with a networking and understanding of the industry would be strongly preferred.

SPONSORSHIP CHAIR

The Sponsorship Chair is charged with generating corporate sponsorships to fund Women In Healthcare’s operations and activities.

Responsibility and Authority:

The Sponsorship Chair will report to the Chapter President and the Executive Committee. The Sponsorship Chair is a voting member of the organization.

Term:

The sponsorship chair will serve 2 years on the board.

General Duties:

• Develops ideas and strategies for the Chapter annual sponsorship drive; evaluates past sponsorship programs and develops new approaches; reviews other Chapters’ and organizations’ sponsorship programs in order to identify best
• Drafts an engaging sponsorship package broken into appropriate levels (i.e., platinum, gold and silver) for yearly
• Works with other Board members to generate an expansive contact list including all members, prospects and
• Serves as the Chapter’s lead contact with current and potential sponsors. Requests the aide of the Chapter President and other Board members as needed for securing sponsorship
• Ensures all sponsor commitments are met (signage, logo exposure, web site exposure, etc.) by working with the Director of
• Ensures that all required sponsor promotions are present at each Chapter
• Coordinates with Chapter’s “print” sponsor to design and make available at programs a “sponsorship” poster board with program title, speakers and sponsors’ logos
• Prepares a budget for his/her Chapter responsibilities for the Chapter Treasurer to be submitted by the beginning of the
• Assists in securing a Photographer and any other in-kind sponsorship as needed for the Chapter and ensures that in-kind sponsor commitments are
• Manages both yearly chapter sponsors as well as Female Leadership Summit

Time commitment:

The Sponsorship Chair should anticipate spending approximately 3 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, recruiting sponsors, coordinating with communications and other tasks as they arise.

Legal commitments:

Upon appointment, the Sponsorship Chairs is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is passionate about the mission and purpose of the organization. An individual with a networking and understanding of the industry would be strongly preferred.

PROGRAMS CHAIR

The Director of Programs is responsible for developing and implementing a series of formal panels on current and/or upcoming market trend, professional development and networking, with speakers generally comprised of industry experts, healthcare executives and healthcare industry personnel. Programs are held at least 4 times a year.

Responsibility and Authority:

The Programs Chair will report to the Chapter President and the Executive Committee. The Porgrams Chair is a voting member of the organization.

Term:

The Programs chair will serve 2 years on the board.

General Duties:

• Plan and implement at least 4 panels per programming
• Develop and manage the programs budget along with
• Develop topics for each calendar year that are reflective of the current market trends and are of benefit to the Chapter
• Coordinate a committee planning meeting to develop the overall calendar, program topics, ideas for speakers; conduct committee meetings (in-person and/or via conference calls) throughout the year as necessary to manage all programs and to keep committee members
• Work with communication to plan program materials, including program brochures, signage, surveys,
• Prepare and submit AIA CES and CPSM CEU form if
• Work closely with the Communications and Logistics Committee or Chapter Administrator to ensue each program runs smoothly and reflects positively on the
• Work closely with Communications Committee to promote upcoming programs via the chapter website, social media channels, e-marketing and PR activities. The complete Promotion Request form should be provided to the Communications Committee at least 8 weeks prior to each

Time commitment:

The Programs Chair should anticipate spending approximately 3-5 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, coordinating with speakers, working with communications and other tasks as they arise.

Legal commitments:

Upon appointment, the Programs Chairs is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is passionate about the mission and purpose of the organization. An individual with a networking and understanding of the industry would be strongly preferred.

COMMUNICATIONS CHAIR

The Communications Chair handles all communications for the Chapter, including events management and promotion through MailChimp, on the Chapter website and via emails; managing and providing valuable content for the membership on the Chapter website; promoting Chapter members and sponsors; and promoting all aspects of the Chapters efforts through Social Media networks and traditional press releases.

Responsibility and Authority:

The Communications Chair will report to the Chapter President and the Executive Committee. The Communications Chair is a voting member of the organization.

Term:

The Communications chair will serve 2 years on the board.

General Duties:

• Coordinates with all committees to ensure the right communication is delivered to the membership in a reasonable time and across all available communication channels (emails, website, social media, PR, ).
• Promotes all chapter events and
• Promotes Chapter members and sponsors; develops a process for promoting events and announcements from other organizations in the healthcare
• Generates valuable content and/or procures expert content from Chapter members and
• Works closely with the Sponsorship committee to ensure that all sponsor logos and listings are properly communicated on the website, in email communications, and in select print
• Manages event and email management software
• Ensures that all uses of Chapter logo are
• Manages website content and

Time commitment:

The Communications Chair should anticipate spending approximately 3-5 hours a month on Women In Healthcare affairs. This may be spent attending board meetings, creating a communications plan, updating the website, engaging the Chapter’s social media community and other tasks as they arise.

Legal commitments:

Upon appointment, the Communications Chairs is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

An individual with a networking and understanding of the industry would be strongly preferred. This position is best held by an individual who is familiar with technology, social media and communications.

MENTORSHIP CHAIR

The Mentorship Director is responsible for Chapter mentor services including member mentoring, and the development and execution of mentoring programs.

Responsibility and Authority:

The Mentorship Chair will report to the Chapter President and the Executive Committee. The Mentorship Chair is a voting member of the organization.

Term:

The Mentorship chair will serve 2 years on the board.

General Duties:

• Oversee the work of the committee and serves as the leader of all mentorship functions and
• Develop committee goals and recommend any new initiatives that will help develop roles for mentors and mentees.
• Coordinate a committee planning meeting to develop the overall calendar, ideas for events and campaigns; conduct committee meetings (in-person and/or via conference calls) throughout the year as necessary to manage all committee activities and to keep committee members
• Work closely with the Programs, Communications and Logistics Committee or Chapter Administrator to ensue each program runs smoothly and reflects positively on the
• Work closely with Communications Committee to promote upcoming programs via the chapter website, social media channels, e-marketing and PR activities. The complete Promotion Request form should be provided to the Communications Committee at least 8 weeks prior to each

Time commitment:

The Mentorship Chair can anticipate spending 2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, organizing the mentorship program, putting on events, and other tasks as they arise.

Legal commitments:

Upon appointment, the Mentorship Chair is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should have experience with mentorship development. An individual with a networking and understanding of the industry would be strongly preferred.

VOLUNTEERS CHAIR

The Volunteers chairs is both responsible for the chapter’s community involvements as well as placing interested volunteers with committees.

Responsibility and Authority:

The Volunteers Chair will report to the Chapter President and the Executive Committee. The Mentorship Chair is a voting member of the organization.

Term:

The Volunteers Chair will serve 2 years as the President followed by 2 years as the Past President.

General Duties:

• Establish community organizations where the chapter can donate its time and coordinate the
• Coordinate with Communications for the promotion of community involvement and recruitment of membership.
• Develop a process for interested members who want to get involved in the
• Work with committees to understand gaps and needs to help place volunteers
• Maintain communication with placed volunteers to ensure

Time commitment:

The Mentorship Chair can anticipate spending 2 hours a week on Women In Healthcare affairs. This is spent attending board meetings, organizing community events, placing volunteers with committees, and other tasks as they arise.

Legal commitments:

Upon appointment, the Volunteers Chair is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is passionate about the mission and purpose of the organization and finding causes that align with that mission. An individual with a strong sense of community and outreach would be ideal for this position.

LOGISTICS CHAIR

The Logistics Chair is responsible for all logistical aspects of Chapter event coordination including the planning, management, handling and execution of each event. The logistics chair’s primary responsibility is to the content programming the chapter conducts throughout the year.

Responsibility and Authority:

The Logistics Chair will report to the Chapter President and the Executive Committee. The Logistics Chair is a voting member of the organization.

Term:

The Logistics chair will serve 2 years on the board.

General Duties:

• Secure event venue and date
• Obtain parking information and other logistics for venue
• Submit completed event promotion request form to communications chair 45 days prior to event
• Set up event on Eventbrite including detailed parking instructions, panelists and discount sponsor codes
• Send proposed budget to treasurer at least 2 weeks prior to event
• Secure and assign a photographer
• Coordinate with sponsors or board for any needs during program, including event volunteer needs and speaking needs
• Register speakers and photographer on Eventbrite
• Print out name badges and assemble with ribbons
• Print out and bring attendee list
• Print out AIA and ACHE credit forms
• Set up and manager registration table
• Manage walk in registration and use square
• Order and set up catering (food and alcohol)
• Set up panel table
• Assist photographer at event
• Welcome guests upon arrival
• Usher panel speakers
• Identify and welcome new members and first time attendees
• Collect name badges at conclusion of event for re-use
• Clean up and break down event
• Obtain and pay outstanding invoices
• Send post-event attendee survey
• Include logistics report for event in board meeting report
• Make sure walk ins and AIA attendees get uploaded to correct drive
• Send final attendee list to communication, membership and sponsorship

Time commitment:

The Logistics Chair should anticipate spending approximately 3 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, coordinating with vendors, communicating with committee members, attending events, or other tasks as they arise.

Legal commitments:

Upon appointment, the Logistics Chairs is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements: 

The individual in this role should be extremely organized with an attention to details. Individuals with experience planning events would be preferred.

INSTITUTIONAL LIAISON

The Institutional Liaison is responsible for communication and promotion of the organization with local Universities and health systems. This position is responsible for establishing those relationships, promoting events through their appropriate channels, and helping them to create a relationship with the organization.

Responsibility and Authority:

The Institutional Liaison will report to the Chapter President and the Executive Committee. The Institutional Liaison is a voting member of the organization.

Term:

The Institutional Liaison will serve 2 years on the Board of Directors.

General Duties:

• Develop relationship with local Universities with relevant health
• Develop a point of contact at local hospital to champion the
• Promote organizational events with University and Hospitals.
• Promote mentorship opportunities with each
• Develop lunch and learn content to present to Universities and Health
• Keep and maintain contacts lists for each entity identifying names of appropriate contact

Time commitment:

The Institutional Liaison should anticipate spending approximately 3 hours a week on Women In Healthcare affairs. This may be spent attending board meetings, attending chapter events, corresponding with local Universities and Health systems, participating in career fairs, presenting a workshop and other tasks as they arise.

Legal commitments:

Upon appointment, the Institutional Liaison is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is passionate about the mission and purpose of the organization. This individual should have a substantial network in the region. Communication is extremely important for this role.

ADVISORY BOARD MEMBER

Advisory Board members serve as a voting members and guiding consult for the board. Advisory Board members keep general oversight of the board and advise as the organization grows. These members must hold executive seats in their organization.

Responsibility and Authority:

The Advisory Board will report to the Chapter President and board. The Advisory Board members are voting members of the organization. This position is responsible for general oversight of the board and advise as the organization grows

Term: 

The Advisory Board member will serve 2 years on the Advisory Board.

General Duties:

• Attend in the Strategic Planning Session of the
• Provide Guidance to the board throughout the
• Promote the organization through their
• Participate in mentorship and leadership
• Assist the president in matters pertaining to chapter growth and
• Assist in the planning of the annual Female Leadership Summit
• Assist committees in executing their goals

Time commitment:

The Advisory Board Member should anticipate spending approximately 1 hour a week on Women In Healthcare affairs. This may be spent attending board meetings, connecting with committees, Female Leadership Summit preparation, and other tasks as they arise.

Legal commitments:

Upon appointment, the Advisory Board is responsible for reviewing and signing off on organizational bylaws.

Qualifications / Skills Requirements:

The individual in this role should be one who is in an executive level position within a healthcare organization, has previously served as a Women In Healthcare board Chair, or is the owner and operator of their own business. The position is suited for Individuals with tenured experience in the industry, a strong network and a passion and vision for the organization.